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2018 ‘Belt & Road’ World Choir Festival Competition Rules & Regulations

1   General Rules

1.1 The official languages of the Festival are English and Chinese.

1.2 The Organizing Committee of the 2018 “Belt & Road” World Choir Festival – Hong Kong reserves the right to hold any competition in any session on any date at any venue within the Festival period. Usually, there are three sessions, i.e. morning, afternoon and evening, set for each day. Each session generally lasts for 3 to 4 hours.

1.3 No alternative arrangements will be made for competitions which the Organizing Committee has to cancel or for competitors who do not attend as scheduled, due to any reasons.

 

1.4 The Organizing Committee reserves the right to make changes, modifications and cancellations of any arrangements for the Festival as deemed necessary or expedient.

1.5 For any situation that is not mentioned herein, the Organizing Committee reserves the right to make the final decision.

 

2  Enrolment

      2.1 The governing date of age requirement shall be 31 December 2018. Examples:

Age 29 or below

Born on or after 1 January 1989

 Age 16 or below

Born on or after 1 January 2002

Age 12 or below

Born on or after 1 January 2006

      2.2 A maximum of 10% of the total number of participants (singers), are allowed to exceed the age limit of the respective category. Official identification documents, e.g. passport, should be presented upon request.

      2.3 Applicants are required to submit an application form together with a digital performing video or DVD filmed within 2016-2018 for audition purposes. Applicants will be notified of the results within one week after submission. Submission method: please email the link of Google Drive to competition@wyccaa.com. For applicants from the Mainland China, please email the link of Baidu Wangpan.

      2.4 Choirs which have attained silver prize or above at an international or national choral competition during 2016-2018, or are recommended by a recognized expert of our Association can be admitted to the competition directly. The choir has to submit the information of the prize(s), the proof of attained prize(s) in said competition(s) or such recommendation letter(s) for reference with the Application Form.

 

3  Number of Team Members

      3.1 For Categories A, B and C, the lower limit for the number of singers is 25 persons, excluding the conductor, accompanist(s) and dancer(s) who are not singing. There is no upper limit for the number of singers.

      3.2 For Category F, the lower limit for the number of performers is 8 persons, including the conductor, accompanist(s) and dancer(s) who will perform on the stage. There is no upper limit for this category.

      3.3 All choir members are required to be on stage at the same time. The number of singers for each song must reach the lower limit and must not be less than 90% of the total number of choir members.

      3.4 The upper limit for the number of accompanying staff or family members (i.e. non-performers) is either 5 persons or 10% of the total number of the team, whichever is greater (e.g., there are no more than 7 non-performers for a team of 70 members; there are no more than 5 non-perfomers for a team of 50 members).

 

4  Competition Rules

      4.1 All applications and competition pieces must be approved by the Organizing Committee.

      4.2 Each choir can enter no more than two categories. If the choir opts to enter two categories, one of which must be Category F.

      4.3 All choirs can participate in Category F.

      4.4 Each choir member can only sing for one team.

      4.5 Competitors have to provide their own accompanist(s) and instrument(s) at the com A grand piano and a set of choir riser which can accommodate 60 singers are available at all competition venues.

      4.6 For all categories, only live accompaniment(s) is allowed. The use of playback or soundtrack is strictly prohibited.

      4.7 For all categories, no device for amplification, electronic musical instruments, synthesizers or audio-visual equipment is allowed.

      4.8 Competitors must arrive and report at the competiton venue 20 minutes earlier than the indicated time of competition. Competitors must be seated and watch the competition according to the Organizing Committee’s arrangements. Competitors will be called upon to perform. After performing, competitors should return to their seats until the competition ends. Those who fail to do so may result in disqualification.

      4.9 The Lead Adjudicator of each category has the right to decide whether there will be an intermission during the competition.

      4.10 No changing rooms are provided at competition venues.

      4.11 No queries about the final decision by the adjudicators will be entertained.

      4.12 Results will be announced in the “Meet the Adjudicators” session.

      4.13 If the performance exceeds the time limit, the adjudicators have the right to terminate the performance, and results will be affected. For marks deduction system, please refer to Section 8 – Marking Criteria.

 

5  Pieces and Scores

      5.1 Participants must complete the “Competition Program Form” in the competition performing order and required format and email to competition@wyccaa.com by before the designated date. A confirmation email will be sent upon receipt of said form.

      5.2 Participants are required to mail or submit it in person a total of seven copies of each performing piece to the Organizing Committee by the designated date. If the pieces are mailed via S.F. Express, applicants should pay for all shipping costs and email the waybill number to the Organizing Committee. One copy of each score will be kept by the Organizing Committee, other copies will be returned after each competition session.

      5.3 No unauthorized or pirate copies will be accepted. If competitors are using an unpublished piece, a letter of authorization from the composer / arranger / publisher, together with the performing pieces, are required to be submitted to the Organizing Committee for archive purposes. Please note that a total of seven copies for each performing piece should be purchased if the scores are purchased through internet. In order to prove that the scores are authorized printouts, please provide the payment records along with the submission of performing pieces.

      5.4 Participants are required to submit official / authorized / original copies of scores by the designated date for the adjudicators’ reference. Failure to do so will result in disqualification, and only comments will be given for performances made. Neither marks nor certificates will be given. Please submit an extra copy with respective indications if there are any minor alterations made to the performing pieces.

      5.5 Participants who wish to make amendments to their pieces after submission must fill in the “Competition Program Form” again, and email it to the Organizing Committee by the designated date. After which, if participants still wish to make any further amendments, they are required to submit the form again, together with HKD 400 administration fee. No more than two amendments will be entertained, and requests should be raised by 1 June 2018.

      5.6 The appropriateness of the programme choices may affect the marking. The adjudicators or Organizing Committee reserve the right to reject any inappropriate pieces without giving relevant reasons.

      5.7 Choirs are not allowed to present the same piece(s) in two different categories.

 

6  Other Competition Materials

      6.1 Participants must complete and email the forms of “Choir Member List”, “Rooming List” (if applicable) and “Biographies of Choir & Conductor” in required format, one photo of Choir/Performing Team and one photo of Conductor (if any) in jpg format with high quality to the Organizing Committee by the designated date. Late submission may result in disqualification.

      6.2 Participants must submit the “Arriving & Departure Information Form” (except for Package M4, O4 & L1) and “Friendly Concert Application Form” (if needed) by 1 May 2018. Application for Friendly Concert is only for applicants who have submitted all materials. Applicants will be notified of the application results within one week after submission.

 

7  Venue Regulations

      7.1 No equipment, props, backdrops or extra supply of electricity will be provided at any venues unless otherwise specified.

      7.2 Participants are not allowed to hire any persons for photography, audio or visual recording. Unauthorized photography, audio or visual recording are strictly prohibited at all masterclasses, choral workshops, competitions and concerts. Violators will be asked to leave the venue immediately. The Organizer is the only authorized photographer and videographer. The authorized photos, audio or videos will be published or for sale after the Festival.

      7.3 Each team is given the same amount of time as specified for the respective category for acoustic check. Overruns or causing undue disturbance to other teams during such periods may lead to disqualification. Except for the acoustic check, no rehearsal room or piano will be provided for competitors during the Festival.

      7.4 The counting of time for acoustic check begins when the first performer steps on stage and ends when the last performer leaves the stage.

      7.5 Anyone, including competitors, who causes undue disturbance to anybody may be asked to leave the venue and disqualified.

      7.6 Participants are responsible to take care of all personal belongings. The Organizing Committee will bear no responsibility for any loss.

 

8  Category Competitions’ Marking Criteria

      8.1 The marking criteria for Categories A, B, C are as follows:

Singing Technique

40 Marks

Artistic Quality

40 Marks

Overall Performance

10 Marks

Difficulty of Pieces

10 Marks

Total

100 Marks

 

      8.2 The marking criteria for Category F are as follows:

Singing Technique

40 Marks

Entertaining

30 Marks

Coordination

20 Marks

Difficulty of Pieces

10 Marks

Total

100 Marks

 

      8.3 Seven adjudicators will give marks respectively while the highest and the lowest marks will be disregarded. The total marks will be added together and divided by five to obtain the average mark. The average mark will be rounded up or down to the nearest decimal place.

 

      8.4 The counting of competition time begins once the accompaniment starts or the singer(s) start(s) singing till the last piece finishes, inclusive of the rest between pieces. If the choir exceeds the time limit of respective category, marks will be deducted from the average mark. The exceeded time and deducted marks will be indicated on the score sheets.

      8.5 The marks penalty system for exceeding the time limit is as follows:

Exceeding Time (t)

Marks Penalty

t < 15 Seconds

0 Mark (no deduction)

15 ≤ t < 30 Seconds

1 Mark

30 ≤ t < 45 Seconds

2 Marks

45 ≤ t < 60 Seconds

3 Marks

60 ≤ t < 75 Seconds

4 Marks

75 ≤ t < 90 Seconds

5 Marks

90 ≤ t < 105 Seconds

6 Marks

105 ≤ t < 120 Seconds

7 Marks

t > 120 Seconds

7 Marks with immediate termination of performance by Adjudicators’ Assistant

 

 

      8.6

Awards of each Competition Category Marks Range (with 100 as total)
 Platinum 89.5 Marks or above
 Gold 79.5 Marks or above
Silver 69.5 Marks or above
(no Bronze Award)  

 

9  Remarks

      9.1 Adjudicators will make final decisions regarding all artistic matters. If there is any case relating to the competition and/or administration that this Rules & Regulations does not cover, the decision of the Organizing Committee shall be final.

      9.2 If the competition venue is being closed due to extreme weather conditions or other unforeseeable factors, no make-up arrangements will be made by the Organizing Committee. The application fee will not be refunded. The latest news will be released on the official website in such cases.

 

10  Competition Regulations: Category Competitions

      10.1 Category A – Children’s Choir

         10.1.1 Time limit: (A1) 8 minutes; (A2) 10 minutes. Marks will be deducted if the time limit is exceeded. For marking criteria, please refer to Section 8.

         10.1.2 For Categories A1 and A2, there shall be two competition pieces following the criteria below:

                10.1.2.1 One piece from a “Belt & Road” related country or cultural region;

                10.1.2.2 One piece of free choice.

         10.1.3 Participants in Category A1 shall be aged 12 or under, and Participants in Category A2 shall be aged 16 or under.

         10.1.4 No limitations on gender, but choirs shall only consist of soprano and alto voices.

 

      10.2 Category B – Youth Choir

         10.2.1 Time limit: 10 minutes. Marks will be deducted if the time limit is exceeded. For marking criteria, please refer to Section 8.

         10.2.2 There shall be two competition pieces following the criteria below

                10.2.2.1 One piece from a “Belt & Road” related country or cultural region;

                10.2.2.2 One piece of free choice.

         10.2.3 Participants shall be aged 29 or under.

         10.2.4 No limitations on gender, but choirs for category B1 shall only consist of soprano and alto voices; B2 shall only consist of tenor and bass voices; B3 shall consist of soprano, alto, tenor and bass voices.

 

      10.3 Category C – C1 Adult Choir and C2 Elderly Choir

         10.3.1 Time limit: 10 minutes. Marks will be deducted if the time limit is exceeded. For marking criteria, please refer to Section 8.

                10.3.1.1 There shall be two competition pieces following the criteria below:

                10.3.1.2 One piece from a “Belt & Road” related country or cultural region;

                10.3.1.3 One piece of free choice.

         10.3.2 C1 participants shall be aged 60 or under, C2 participants shall be aged 50 or above while at least half of the group shall be aged 60 or above.

         10.3.3 No limitations on gender and the combination of voices.

 

      10.4 Category F – “Belt & Road” Folklore Show Choir

       10.4.1 Time limit: 8 minutes. Marks will be deducted if the time limit is exceeded. For marking criteria, please refer to Section 8.

     10.4.2  No limitations on the number of competition pieces, style, type of performance, drama, staging, choreography or way of performing the choral pieces, however, the piece(s) should be folk song(s) from any “Belt & Road” related countries or cultural regions.

     10.4.3  Songs shall be performed in multidisciplinary art-forms, that can include, but not limited to, singing, drama, choreography, stage-effects etc.

     10.4.4  No limitations on age, gender and the combination of voices.

 

11 Competition Finals

        11.1 The choir receiving a Gold Award or above with the hightest marks in the following categories will enter the Final automatically: A1, A2, B1, B2, B3, C1 and C2.

        11.2 The first three choirs receiving Gold Awards or above with the hightest marks in Category F will enter the Final automatically.

        11.3 If there is no Gold Award or above receipient in any given category, no team will enter the Final from the said category.

        11.4 All the adjudicators of the Festival will form a jury panel and vote, based on the performances in the Final and the Category Competitions, to decide on a number of Grand Prizes and Cash Prizes.

        11.5 Each finalist will perform one piece in the Finals. The piece can be chosen from the programme which the finalist has performed in the Category Competition or any other piece of the choir’s own choice.

 

 

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